Events Board Funding Guidelines

Each year the Graduate Student Government (GSG) co-sponsors a number of events organized by other campus organizations for the benefit of graduate students. The GSG Assembly,through the Event-board, has adopted guidelines to make it easer for groups to apply for funding. They also help the EVent Board members when discussing potential funding requests. By following the outlined guidelines, you make easier for your organization to get reimbursed once the event is over.

To apply for funding from the GSG:

1. Plan your event and budget. Submit for approval from the Dean of Graduate Student Life. (See the Grad Student Handbook).


2. Determine the date of the Event Board Meetings that occurs before your event.


3. Submit a Funding Request to the Event Board at least two weeks before the event and one week before the Event Board meeting.


4. Send a representative to the meeting to describe the event and answer questions.


5. The Event Board will make a decision about your funding request.


6. Advertise your event:
   • The event must be open to all grad students.
   • In order to receive reimbursement, the event must be included in the weekly events bulletin email sent from the office of the Assistant Dean of Student Life for the Graduate School on the week of the event.
   • You must list the Graduate Student Government Events Board as a co-sponsor.
   • The GSG can send a global e-mail to help advertise to grad students. Send us the text 1-2 weeks in advance.

7. Enjoy your event!


8. After the event, please start the reimbursement process ASAP:

• Submit the original receipts and an itemized budget after you hold the event, in order for the Event board to be able to pay you by either submitting a student voucher to you personally (i.e. if you used your personal credit card) or by transferring the money to your group account (if applicable). Please note, that no matter the amount of money your request was granted by the Board, we cannot reimburse you for money that you didn’t spend based on the original receipts that you submit after the event. You can either, scan the original receipts and send them to eboard@princeton.edu (along with the itemized budget), or via campus mail to : Friederike Funk, Psychology Department, Green Hall.
• According to the GSG Events Board rules, you have one (1) month after the date of the event to submit the receipts to the Board or to contact the Board to request an extension within that time. If this deadline is passed, the Board maintains the right to deny the reimbursement and in such case the money initially allocated for your request will be returned to our regular budget for funding other requests.