The Funding Request Process

Each year the Graduate Student Government (GSG) co-sponsors a number of events organized by other campus organizations for the benefit of graduate students. The GSG Assembly, through the Events Board, has adopted guidelines to make it easier for groups to apply for funding and aid Events Board members in evaluating funding requests. By following the process outlined below, student organizations make it easier for their organizations to get reimbursed once the event has taken place.

• Plan your event and budget. Submit for approval from the Dean of Graduate Student Life. See the Grad Student Handbook for additional details.
• Determine the date of the Events Board Meetings that occurs before your event.
• Submit a Funding Request to the Events Board at least two weeks before the Events Board meeting you plan to attend.
• Send a representative to the meeting to describe the event and answer questions.
• The Event Board will make a decision about your funding request.
• Advertise your event:

1. The event must be open to all graduate students and you must list the Graduate Student Government Events Board as a co-sponsor.
2. The GSG will include your event in its monthly e-bulletin to help advertise to graduate students. Please send us the text 1-2 weeks in advance.

• Enjoy your event!
• After the event, please start the reimbursement process ASAP:

1. Submit the original receipts and an itemized budget after you hold the event, in order for the Events board to be able to pay you by either submitting a student voucher to you personally (i.e. if you used your personal credit card) or by transferring the money to your group account (if applicable). Please note, that no matter how much money the Board promised your organization, the Board cannot reimburse you for money that you didn't spend based on the original receipts that you submit after the event. You can either scan the original receipts and attach them in an email (along with the itemized budget) or send them via campus mail to: Raghuveer Vinukollu, CEE, Equad E201.
2. According to the GSG Events Board rules, you have one month after the date of the event to submit the receipts to the Board or to contact the Board to request an extension. If this deadline is not met, the Board retains the right to deny the reimbursement. In such case the money initially allocated to your organization will be returned to the Board's regular budget to be used to fund other requests.

• SPREAD THE WORD! Let other graduate students know how easy it is to request funding!

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