Getting Reimbursed

Funding is based on a reimbursement process. You will pay up front for any event-related expenses, and we will reimburse you.

How to get reimbursed by the GSG Events Board:

    1. Upload scanned, itemized receipts to your SAFE application. Log into SAFE, then click “Complete Our Project,” then scroll down to “Manage Receipts.”
    2. If you are paying students, then you will need to email eboard@princeton.edu with a list of their (1) names, (2) net IDs, (3) task description (e.g., bartender, DJ, etc.), (4) number of hours worked, (5) hourly rate, and (6) total payment. Students must submit an I-9 form to the Student Employment Office to be paid. Note that most graduate students already have this form on file; however, most undergraduate students do not. It is your responsibility to verify whether student workers are eligible to receive payment.
    3. Send an email to eboard@princeton.edu to confirm that you are finished uploading receipts.
    4. After funds are transferred to your student group, personal reimbursements should be submitted via Concur. Questions about how to use Concur should be sent to your group’s President or Treasurer.

Please note we can only reimburse based on the receipts that you submit after your event. You have 30 days after the date of the event to submit the receipts.  You must email eboard@princeton.edu to request an extension within that time frame if this is not possible. If the deadline has passed, then the Board maintains the right to deny the reimbursement.

 

  1. How to get reimbursed by the GSG Events Board if you are not a graduate student group:

    1. If you have paid for your event using the Graduate School credit card, send scanned receipts to Ellen Kellich directly at ekellich@princeton.edu.
    2. If you have paid for your event personally, submit any receipts for reimbursement via Concur. Note that you will need to request the GSG Events Board chart string from eboard@princeton.edu to include on the application.
    3. Send an email to eboard@princeton.edu to confirm that you are finished uploading receipts.